Poole Old Town Community Group
Last updated: 01.12.2025

Welcome to the Poole Old Town Community Group website (www.pooleoldtown.org). By accessing or using this website, you agree to be bound by these Terms & Conditions. If you do not agree with any part of these terms, please do not use the website.

These terms apply to all visitors, members, supporters and anyone who uses the Site.

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1. About Us

This website is operated by:

Poole Old Town Community Group (POTCG)
Email: [email protected]

POTCG is a community-led voluntary association whose objects include promoting community activity, supporting local heritage and architecture, raising funds for relevant causes, and maintaining a membership register in accordance with GDPR, as outlined in our constitution .

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2. Use of the Website

You may use this website for lawful purposes only. You agree not to:
• Use the website in a way that breaches any applicable local, national or international law
• Upload, post or transmit any material that is defamatory, offensive or harmful
• Attempt to gain unauthorised access to our servers, data or systems
• Introduce viruses, trojans, worms, or other harmful code
• Interfere with the proper operation of the website

We reserve the right to restrict access to the website at any time if we believe misuse has occurred.

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3. Membership, Forms & Event Registrations

Where the website provides forms for:
• Membership applications
• Newsletter and mailing list sign-ups
• Event registrations
• Contact submissions
• Donations

you agree that the information you provide must be accurate and up to date.

Membership information is stored in accordance with UK GDPR and our constitution, which requires a register of names and addresses to be maintained by a designated committee member .

We reserve the right to refuse or terminate membership in line with our constitutional rules.

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4. Donations and Payments

If you make a donation or payment:
• Payments are processed securely by third-party providers
• We do not store full card or payment information
• Refunds (if applicable) are considered on a case-by-case basis, as we are a voluntary not-for-profit community group

Any Gift Aid information provided will be processed in accordance with HMRC regulations.

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5. Accuracy of Information

We aim to keep this website accurate and up to date, but:
• Content is provided for general information only
• We make no guarantee that the information is complete, accurate or current
• Historical or community commentary is offered in good faith

We accept no liability for actions taken based on the website’s content.

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6. Links to Other Websites

This website may contain links to external sites. These are provided for convenience only.
POTCG has no control over, and assumes no responsibility for:
• The content of external websites
• Their privacy practices
• Any loss or damage arising from your use of them

Use of third-party websites is at your own risk.

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7. Intellectual Property

Unless otherwise stated:
• All content on this website (text, images, logos, design, layout) is the property of Poole Old Town Community Group or used with permission.
• You may not copy, reproduce, distribute or use any content without written permission from the Committee.

You may, however, share content for community interest (e.g., links to events, updates) provided the website is credited.

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8. User-Submitted Content

If you submit content (messages, feedback, photos, forms), you agree that:
• You own the rights to the content or have permission to submit it
• You grant POTCG a non-exclusive, royalty-free licence to use it for community purposes
• We may remove or refuse content if deemed inappropriate

You must not submit:
• Copyrighted material without permission
• Defamatory, offensive, or harmful content
• Private information about others without consent

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9. Data Protection & Privacy

Your privacy is important to us.
Our Privacy Policy explains:
• What data we collect
• How we use it
• How it is stored
• Your rights under UK GDPR

By using this website, you agree to the terms of our Privacy Policy.

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10. Cookies

Our website uses cookies to improve your browsing experience and help us understand how the site is used.

By continuing to use the website, you consent to our cookie practices, as outlined in our Cookie Policy (provided separately).

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11. Events, Activities & Community Engagement

Where the website lists information about:
• Community events
• Social gatherings
• Local meetings
• Activities organised by POTCG or third parties

Participation is voluntary and at your own risk.

POTCG is not liable for:
• Losses, injuries or damages arising from event attendance
• Changes, cancellations or inaccuracies in event listings

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12. Limitation of Liability

To the fullest extent permitted by UK law, POTCG will not be liable for:
• Any direct, indirect or consequential loss or damage
• Loss of data, reputation, business, goodwill or opportunities
• Errors or omissions on the website
• Technical issues or website downtime
• Third-party actions or failures

Your use of the website is at your own risk.

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13. Termination or Suspension of Access

We may suspend or terminate access to the website without notice if:
• You breach these Terms
• We need to maintain the site
• We believe misuse has occurred

We may also update or remove content at any time.

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14. Changes to These Terms

We may update these Terms & Conditions occasionally.
Any changes will be posted on this page with an updated “Last updated” date.

Continued use of the website following changes indicates acceptance of the revised Terms.

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15. Governing Law

These Terms & Conditions are governed by the laws of England and Wales.
Any disputes arising in relation to the website shall be subject to the exclusive jurisdiction of the courts of England and Wales.

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16. Contact Us

If you have any questions about these Terms, please contact:

Poole Old Town Community Group Committee
Email: [email protected]
Website: www.pooleoldtown.org